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This video explains how to complete AES reporting in 2018.

Step-by-Step Instructions

In this video, you’ll get a step by step demonstration of how to submit your annual AES report using Digital Measures.

Who reports: Each project participant should report on his or her individual effort. The project PI should complete an AES report summarizing the combined accomplishments of all participants.

Step 1: Log in to Digital Measures:

  1. Using Firefox or Safari, go to https://digitalmeasures.oregonstate.edu/
  2. For those of you who have never been here before, let’s take a quick look at the home page.
  • Notice the training tab, full of ­­instructional videos.
  • Find the Digital Measures support contact for your college.
  1. Right in the middle of the screen, find the login portal. Your onid credentials will open your profile.

Step 2: Locate and open the reporting screen:

  1. ­The landing page for Digital Measures has a number of sections, each with its own reporting screens. Sections include general information, teaching, outreach and engagement, scholarship/research/creativity, and service.
  2. Find the AES report screen in the Scholarship/Research/Creativity section. Click on the live link to open the screen.
  3. Most of the buttons you’ll require are in the upper right hand corner of the screen.
  4. Let’s start by adding a new item.

Step 3: Enter your report

  1. This is a fairly straight-forward form that was customized for the AES report. Start at the top and work your way down, completing the fields as you go.
    1. The reporting year will usually be the calendar year that is just ending.
    2. Enter the Collaborative or Multi-state project title specific to your project here.
    3. Do not enter anything in the “brief description” field.
    4. Most projects will fit into one of the federal focus areas. If none are obvious for your project, or you are unsure, leave this blank.
    5. If yours is a Multi-state project, choose the appropriate region.
    6. Select the appropriate scope, but if you are unsure, leave it blank.
    7. Projects are either Multistate or Collaborative.
  2. The rest of the fields, including the brief program description, should be familiar.
  3. Add any related publications from the pick list. This list is a compilation of all of the publication records that have been entered into your profile. To enter additional publications, select a number of publication rows and add them.
  4. Complete the form by indicating whether there were barriers to the original plan, and what you intend to do during the next reporting year.

Step 4: Save your report. Your entries will be available when the AES Annual Reports are downloaded and the full federal report is written.

Need more help?

  • If you have questions about your FTE distribution on Hatch Funding, see your department head.
  • If you have questions about your AES project, contact Gretchen Cuevas or John Talbott.
  • If you have questions about the Digital Measures reporting environment, contact Linda Brewer. if you need help with the software while you’re working in DM, help is just two clicks away.
Applies To: 
Agricultural Sciences